Agenda and minutes
Venue: Virtual Meeting - Members of the public can join the meeting, please contact the Clerk for further details.
Contact: Karen Strahan / Stephanie Lewis Email: karen.strahan@devon.gov.uk / Email: stephanie.lewis@devon.gov.uk
Note: To be conducted in line with The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020. To see the live stream, please copy and paste this link - https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZjU3ZWI4ZmEtYTdiMy00NWJhLTljNmMtMTdlYzliMGQ0NTFi%40thread.v2/0?context=%7b%22Tid%22%3a%228da13783-cb68-443f-bb4b-997f77fd5bfb%22%2c%22Oid%22%3a%22092932fc-d274-4b6c-91b5-90e690141c3b%22%2c%22IsBroadcastMeeting%22%3atrue%7d
Media
No. | Item |
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Notes of the Previous Board Meeting PDF 628 KB Additional documents: Minutes:
The notes of the previous Board meeting on 29th July 2020 were endorsed. |
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Feedback / Urgent Items from the Health Protection Board The Deputy Director of Public Health to report. Additional documents: Minutes:
The Deputy Director of Public Health advised that there were no urgent items for escalation from the Health Protection Board. |
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Local and National Updates The Deputy Director of Public Health to report. Additional documents: Minutes:
The Deputy Director of Public Health advised on the recent announcements relating to locally supported contract tracing. This had been a change in national direction from Public Health England (PHE) to enhancing local support.
There were a number of Local Authorities who were in pilot schemes across the country, although Devon was not part of those.
He advised that there had been excellent working relationships with Public Health England colleagues and that the South West was doing well with contact tracing. This was also the case in more complex settings such as schools.
There were no further local updates to report. |
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Covid-19 Statistics and Analysis The Consultant in Public Health to present. Additional documents: Minutes:
The Consultant in Public Health presented the new public dashboard, and Board Members noted that the Council’s coronavirus webpages included the link.
Points of note from the presentation included;
Members of the Board commented that the data was very reassuring, particularly in advance of schools fully opening and thanked officers for their hard work in this area.
The pages could be found here https://www.devon.gov.uk/coronavirus-advice-in-devon/coronavirus-data/ and feedback was welcomed from Board Members. |
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Devon County Council Coronavirus Live Website Head of Communications and Media to present. Additional documents: Minutes:
The Head of Digital Communications presented the Council’s current Coronavirus Live Website.
He commented that he had been an evolution to where it was now and reflected the move to local management with the website at the centre of the Council’s communications.
There had been three strands to those communications of prevention, trust and confidence and a strong message that Devon was ready to respond rapidly to any outbreak or situation.
The previous agenda item had covered the data element which had been introduced some two weeks previous. There was signposting from the home page of the website so it was very clear in terms of the direction and navigation.
The Head of Digital Communications further reported that Devon and one of the first Authorities to publish their Local Outbreak Management Plan online and had received recognition from national leads for this.
As part of the website, there was a section ready for any outbreak details. This outbreak box led into maps and other spatial information and allowed the public to search by postcode for any issues in their neighbourhood. Following on from that, if there was an area with an outbreak, then there was targeted information available to those people.
Work was ongoing to ensure data and information was available in different languages as well as information for particular sectors and communities.
Members of the Board commented on the high quality nature of the site and asked questions around the usage statistics and how this might be monitored as well as accessibility and the work in term of search optimisation and all the other communication strands that formed part of the whole strategy, for example social media and press releases.
The Head of Digital Communications thanked the Board for their kind comments and invited feedback of any areas where improvement could be made. |
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Communications Standards Operating Procedures Head of Communications and Media to update. Additional documents: Minutes:
The Head of Communications and Media gave an update on the Communications Standing Operating Procedures, highlighting that this was work in progress, but would address how communication might work across different scenarios and sectors, learning lessons from elsewhere and taking best practice.
It would also highlight various roles and responsibilities as well as key players in different settings and at different stages of a proves.
The Communications Standing Operating Procedures had been drafted but were currently being tested.
Agreed – that the Communications Standing Operating Procedures would be brought to a future board meeting for discussion and endorsement. |
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Public Questions / Questions for the Board Additional documents: Minutes:
Other questions raised for the Board included;
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Key Messages to be Communicated Head of Communications and Media to report. Additional documents: Minutes:
Key messages to be communicated from the 12th August 2020, included:
· there hadn’t been much change in the last two weeks with cases low and no linked cases; · work continued on the standing operating procedures working with local data and intelligence; · continuation of the joint partnership working and to keep this up, given the benefits that had been realised; · a core message was that Devon would not hesitate to take proportionate local action if this was needed; · the importance of children returning to school and the ongoing work with transport and headteachers; · in relation to the tourism industry, there was close working for good practices to be in place, ensuring compliance and the targeting of businesses in any hotspots and at all times respect for local host communities; and · for health, the NHS was open for business and it was important that people kept appointments, particularly for matters such as tests and scans. |
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Date of Next Meeting Scheduled for 26 August 2020 @ 11.00am Additional documents: Minutes: Members noted the date of the next meeting as 26 August 2020 @ 11.00am
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