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Agenda and minutes

Venue: County Hall, Topsham Road, EX2 4QD

Contact: Jamie Hulland 01392 383000  Email: jamie.hulland@devon.gov.uk

Items
No. Item

1.

Minutes of the previous meeting pdf icon PDF 108 KB

To approve the minutes of the meeting held on 8 November 2018 (attached).

Minutes:

RESOLVED that the minutes of the meeting held on 8 November 2018 be approved as a true record.

2.

Items requiring urgent attention

Items which in the opinion of the Chair should be considered at the meeting as matters of urgency.

Minutes:

There were no items raised as a matter of urgency.

3.

Peninsula Transport Update

Presentation of the Technical Lead Authority on the latest progress and activities of Peninsula Transport.

Minutes:

The Board received the Presentation of the Technical Lead Authority on the latest progress and activities of Peninsula Transport.

 

The Board received details on the expected work programme to July 2019, as informed by the ‘Investment Planning Guidance for the Major Road Network and Large Local Majors Programme’ published by the Department for Transport in December 2018. Peninsula Transport Shadow Sub National Transport Body (SSTB) will need to submit a prioritised list of schemes for inclusion in the Major Road Network and Large Local Majors programmes in Summer 2019. AECOM have been commissioned by Peninsula Transport to develop the Regional Evidence Base and prioritisation process for the schemes for submission. Future SSTB board meetings will be required to consider stakeholder responses and prioritisation of schemes for submission.

 

Peninsula Transport will ultimately develop a strategic transport strategy for the peninsula, undertake traffic modelling using Highways England’s South West Traffic Model, publish an Economic Connectivity Study and develop a Regional Evidence Base to be refreshed every two years. The programme of work will need to be reviewed by the SSTB Board if no funding support from DfT is identified.

 

Members discussed moving the SSTB board meeting from May to June to align with timescales for the technical work. It was agreed that the officers will move forward with engaging stakeholders regarding the schemes for submission.

 

It was MOVED by Councillor Davis, SECONDED by Councillor Brown and

 

RESOLVED that

 

(a)   the latest progress and activities of Peninsula Transport are noted;

 

(b)   the scheduled May SSTB board meeting is moved to June.

 

 

 

 

 

4.

Major Road Network Schemes, Large Local Major Schemes and Prioritisation Process pdf icon PDF 142 KB

Report on the Major Road Network schemes, Large Local Major schemes and prioritisation process for submission to the Department for Transport in summer 2019, seeking approval of the schemes for future assessment and the proposed prioritisation principals.

 

Additional documents:

Minutes:

The Board considered the report and presentation on the Major Road Network schemes, Large Local Major schemes and the prioritisation process.

 

The Board heard key facts relating to the proposed 7 Major Road Network (MRN) schemes and 3 Large Local Major (LLM) schemes. It is noted that there are strict criteria which limit the possible schemes for inclusion in the initial tranche of funding. This includes:

·         Schemes which are not on the MRN or are wholly on the SRN will not be eligible;

·         The Department for Transport’s contribution will be between £20m and £50m;

·         Local contribution must be at least 15%;

·         Schemes must submit a Strategic Outline Business case (SOBC) three years before works start, an Outline Business Case (OBC) two years before works start and start construction by 2024/2025.

 

Whilst remaining open to other schemes for prioritisation, any that do come forward must meet these criteria.

 

It is noted that the A358 Henlade Bypass scheme is currently being progressed by Highways England through the Road Investment Strategy. Should this process fail, this would be seen as a high priority for the MRN, although it will not be submitted as a scheme at this stage.

 

Progress on the proposed prioritisation process were discussed, identifying themes and questions to aid this. Members discussed whether the key priorities have been covered. The need for deliverability was identified to be a key priority for Peninsula Transport. It was noted that the prioritisation process must also act as a sifting process. The value for money that a scheme provides will be important, but the use of this for ranking should be avoided. It was suggested that it could be used as a threshold, to ensure schemes included represent at least ‘medium’ value for money. Supporting growth corridors and developments will also be critical, with the possibility to consider the uplift in productivity as a metric for prioritisation. In addition, it was suggested that the Government will want prioritisation to reflect the themes in the Industrial Strategy.

 

It was MOVED by Councillor Brown, SECONDED by Councillor Davis and

 

RESOLVED that;

 

(a)   The schemes identified in the Report be approved for inclusion in the Major Road Network and Large Local Majors shortlist for future assessment and prioritisation; and

 

(b)   The prioritisation principals given in the Report be approved with the officers group incorporating the following comments received:

 

·         Strategic case is amended to include references to safety, enhanced productivity and the current planning status of schemes

·         Economic case should ensure AQMAs are considered

·         Financial case should consider the confidence of the cost estimate

·         Commercial & Management case should identify the approach to risk and the Local Authority’s commitment to both delivering the schemes and sourcing the local contribution

 

(c)   The June board be made 3 hours to accommodate sufficient debate around the prioritised schemes

 

5.

Finance Update pdf icon PDF 129 KB

Report of the Finance Lead Authority on the latest financial position, seeking approval of the financial information provided.

Minutes:

The Board considered the Report of the Finance Lead Authority on the latest financial position.

 

The Board noted that there is a low and high cost forecast expenditure.

 

It was MOVED by Councillor Davis, SECONDED by Councillor Brown and

 

RESOLVED that;

 

(a)   The financial information set out in the Report be noted and approved

 

 

 

6.

Communications and Engagement Update pdf icon PDF 270 KB

Report of the Communications and Engagement Lead Authority on the latest communications and engagement activity, seeking approval for the Communications Strategy and arrangements for the Peninsula Transport website.

Minutes:

The Board received the Report of the Communications and Engagement Lead Authority on the latest communications and engagement activity, the Communications Strategy and arrangements for the Peninsula Transport website.

 

The Board noted that there will be a full delivery plan as work progresses.

 

It was MOVED by Councillor Brown, SECONDED by Councillor Coker and

 

RESOLVED that

 

(a)   The Communications Strategy be approved; and

 

(b)   The arrangements for the Peninsula Transport website be approved; and

 

(c)   Dartmoor National Park and Exmoor National park are added under ‘planning authorities’.

 

7.

Governance Update pdf icon PDF 261 KB

Report of the Governance Lead Authority on the latest Governance position, seeking approval of the Transport Forum Terms of Reference and the Public Participation Scheme.

Minutes:

The Board considered the Report of the Governance Lead Authority on the latest Governance position, Transport Forum Terms of Reference and Public Participation Scheme.

 

It was MOVED by Councillor Davis, SECONDED by Councillor Brown and

 

RESOLVED that

 

(a)   The Transport Forum Terms of Reference be approved; and

 

(b)   The Public Participation Scheme be approved.

 

8.

Co-Opted Members Update

Co-opted Members to provide updates and feedback from their organisations.

 

Notice has been given that a Presentation from Highways England on the current Road Investment Strategy (RIS) 1 schemes in the South West will be given.

Minutes:

The Board received verbal reports from the Co-opted Members on matters of interest arising from their respective organisations, including a presentation from Highways England on the Road Investment Strategy schemes in the South West.

 

The Board noted that Western Gateway SSTB have a board meeting on 6 March 2019.

 

 

 

9.

Cross-Boundary Working with Western Gateway

Presentation on partnership working with Western Gateway Shadow Sub National Transport Body on cross-boundary issues.

 

Minutes:

The Board received the Presentation on cross-boundary working with Western Gateway Shadow Sub-National Transport Body.

 

The Board considered suggestions for continued joint working, particularly on cross-boundary corridors. It was noted that there is a need to engage with the CBI in partnership with Western Gateway going forward.

 

 

 

10.

Large Local Majors Schemes Update

Presentation on the Large Local Majors schemes currently in development in the Peninsula Transport area.

 

Minutes:

The Board received the Presentation on the progress of the Large Local Majors schemes currently in development in the Peninsula Transport area: North Devon Link Road and St Austell to A30 Link Road.

 

The Board noted that the North Devon Link Road secured planning permission in February 2019 with main works expected to start in November 2020 and St Austell to A30 Link Road is expected to secure planning in April 2019 with works expected to start in Spring 2020.

11.

Dates of Future Meetings

All meetings to be held at County Hall, Exeter, EX2 4QD at 2.00pm-

 

24 May 2019

5 September 2019

 

Please use link below for County Council Calendar of Meetings;

http://democracy.devon.gov.uk/mgCalendarMonthView.aspx?GL=1&bcr=1

Minutes:

Board Members noted the dates of future meetings as: 

 

June 2019 – Date TBC

5 September 2019

 

All meetings to be held at County Hall, Exeter, EX2 4QD. Time is to be determined, with mornings preferred.

 

Please use link below for County Council Calendar of Meetings;

http://democracy.devon.gov.uk/mgCalendarMonthView.aspx?GL=1&bcr=1

12.

Exclusion of the Press & Public

RECOMMENDATION that the press and public be excluded from the meeting for the following items of business under Section 100(A)(4) of the Local Government Act 1972 on the grounds that they involve the likely disclosure of exempt information as defined in Paragraph 3 of Schedule 12A of the Act namely the financial or business affairs of persons tendering for the provision of council goods or services and of the County Council, in both cases, and in accordance with Section 36 of the Freedom of Information Act 2000, by virtue of the fact that the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

Minutes:

It was MOVED by Councillor Brown, SECONDED by Councillor Davis and

 

RESOLVED that the press and public be excluded from the meeting for the following items of business under Section 100(A)(4) of the Local Government Act 1972 on the grounds that they involve the likely disclosure of exempt information as defined in Paragraph 3 of Schedule 12A of the Act namely the financial or business affairs of persons tendering for the provision of council goods or services and of the County Council, in both cases, and in accordance with Section 36 of the Freedom of Information Act 2000, by virtue of the fact that the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

13.

Finance Update: Forecast Expenditure

Finance Lead Authority to report.

Minutes:

(An item taken under Section 100(A)(4) of the Local Government Act 1972 during which the press and public were excluded)

 

The Board received the Report of the Financial Lead Authority on the itemised forecast expenditure of the Peninsula Transport Sub-National Transport Body.


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