Agenda and minutes

Venue: Microsoft Teams

Contact: Hannah Clark 01392 383000  Email: hannah.clark@devon.gov.uk

Items
No. Item

209.

Minutes of the previous meeting pdf icon PDF 88 KB

To approve the minutes of the meeting held of 5th July 2023.

Minutes:

PROPOSED by Cllr Coker, SECONDED by Cllr Davis and RESOLVED that the minutes of the meeting held on 5th July 2023 be approved as a true record.

210.

Items requiring urgent attention

Items which in the opinion of the Chair should be considered at the meeting as matters of urgency.

Minutes:

There were no matters raised as urgent items.

 

The chair used her discretion to reorder the upcoming items on the agenda.

211.

Peninsula Transport - Revised Business Plan pdf icon PDF 119 KB

Report of the Programme Lead seeking approval for the updated Business Plan for 2023/24.

 

Minutes:

The Board considered the Report of the Technical Lead Authority on the revised business plan for 2023/24.

 

The Board heard that the business plan has been adjusted to reflect the reduction in budget and the recommendations are where the reduced funding is allocated.

 

It was MOVED by Cllr Coker, SECONDED by Mike O’Dowd Jones and RESOLVED that the changes be approved and the business plan be formally submitted to the Department for Transport for approval.

 

 

 

 

 

212.

Project Coral - STB Integrated Ticketing Broker Solution pdf icon PDF 154 KB

Report of the Programme Lead seeking approval for the integrated ticketing solution letter of support in principle.

Minutes:

Moved to Item 5 on the agenda, at the discretion of the Chair.

 

The Board considered the report of the programme lead and heard an update on Project Coral which aims to bring a single solution for payments between bus operators. The Board discussed how this has regional relevance as Transport for Cornwall has demonstrated that this can be achieved in a rural setting.

 

The Board questioned how this may work with smaller bus operators and commented that there is a need to consider the up-front investment necessary.

 

It was PROPOSED by Cllr Coker, SECONDED by Cllr Davis and MOVED that the recommendations be accepted, with the addition of reference to the Peninsula’s rural character in the letter of support, as this distinguishes the Peninsula from much of the country.

213.

Project Coral - STB Integrated Ticketing Broker Solution pdf icon PDF 112 KB

Report of the Communication and Engagement Lead Officer seeking approval for commencing the procurement process for commissioning Communication and Engagement support from April 2024 onwards.

Minutes:

Moved to Item 6 on the agenda, at the discretion of the chair.

 

The Board considered the report of the Communication and Engagement lead officer, and heard that the current Communication and Engagement contract with Coast Communications expires in March 2024 with no further extension allowable. The Board heard that the procurement of a new relations partners needs to commence, with the contract ready to go out to tender.

 

It was MOVED by Cllr Davis, SECONDED and APPROVED that the contract go out to tender with the intention to award a 2-year contact, with optional extension, with Plymouth City Council as the lead authority.

214.

Peninsula Transport Update

Update on the STB progress and activities since July 2023.

Minutes:

Moved to Item 7 on the agenda, at the discretion of the Chair.

 

The Board heard an update on the activities and progress of Peninsula Transport since the last board meeting.

 

The Board heard that there has been progress on establishing a permanent core staff, to be consistent with other sub-national transport boards across the country. A Programme Director and Technical Director have been appointed, and interviews are soon taking place for Project Managers. The hope is that all staff begin in January.

 

The Board heard that guidance for 2024/25 business plan is expected soon.

 

The Board heard updates on various areas of work since that last board meeting, including: supporting England’s Economic Heartland in developing rural public transport; taking forward the transport strategy following Local Authority feedback, and; the submission of a consultation response regarding the Road Investment Strategy (RIS).

 

The Board reflected on the Transport Strategy, with it commented that the role of the STB needs to be clear, with a defined relation with Local Authorities. A clear desire for the strategy to come forward quickly was expressed, as the Board discussed the priorities in development of the strategy.

215.

Electric Vehicle Charging Study

Presentation on the Electric Vehicle Charging Study headline results.

Minutes:

Moved to Item 8 on the agenda, at the discretion of the Chair.

 

The Board considered a presentation on the Electric Vehicle Charging Study, which gave an overview of the EV:Ready process and shared headline results. The outputs considered both low and high levels of EV uptake, and how this relates to public EV charging points, the requirements of the public sector in providing these and grid capacity.

 

The Board commented that tourist destinations need to be considered in the Peninsula.

216.

Finance Update pdf icon PDF 111 KB

Report of the Finance Lead Authority on the latest financial position.

Minutes:

The Board considered the Report of the Finance Lead Authority on the latest financial position.

 

The Board noted the revised budget, upcoming work package commitments and staff costs – which includes the new staff positions and secondments. The Board heard that the spend is affordable from is dependent on Department for Transport funding the complete the work packages.

 

An additional recommendation was added, concerning Local Authority contribution in other STBs, which will be brought forward and voted on at the next board meeting.

 

 

 

217.

Communications and Engagement Update pdf icon PDF 146 KB

Report of the Communications and Engagement Lead Authority on the latest communications and engagement activity.

Minutes:

The Board considered the Report of the Communications and Engagement Lead Authority on the latest communications and engagement activity.

 

The Board noted that Peninsula is helping with the launch of the digital Devon and Cornwall Railcard, and that the STB conference is coming up on 28th February 2024, in Manchester.

 

218.

Peninsula Rail Update

Verbal update from the Peninsula Rail Task Force (PRTF) Chair and Network Rail on recent activities.

Minutes:

The Board heard a verbal update from the Peninsula Rail Task Force.

 

The Board noted that some projects – including Tavistock, Wellington and Collumpton – following the scrapping of HS2.

 

The Board heard updates on various ongoing projects, including Mid Cornwall Metro, the Dartmoor Line and West Devon Transport Hub.

219.

Co-Opted Members Update

Co-opted Members to provide updates and feedback from their organisations.

Minutes:

The Board received verbal Reports from the Co-opted Members on matters of interest arising from their respective organsiations.

 

National Highways

The Board heard updates on Road Investment Strategy 3 (RIS3) and on how poor weather has affect the construction timescales on many schemes.

 

Department for Transport

The Board heard that some funding from HS2 is being redistributed across the county, including to the Peninsula. The Board questioned when list of road schemes getting funding will be released and noted that this information will be shared in due course.

 

220.

Public Participation: Questions and Representations

Questions or Representations from Members of the public in line with the Board’s Public Participation Scheme.

Minutes:

There was no question from members of the public.

 

221.

Dates of Future Meetings

7th December 2023 (County Hall, DCC, Exeter).

 

Minutes:

 

Board members noted that the informal board meeting scheduled for 15th November 2023 will be changed to a formal full board meeting.

 

The following meeting afterwards should be noted as:

 

7th December 2023

 

Please use link below for County Council Calendar of Meetings;

http://democracy.devon.gov.uk/mgCalendarMonthView.aspx?GL=1&bcr=1