Agenda and minutes

Items which in the opinion of the Chair should be considered at the meeting as matters of urgency.

There was no matter raised as a matter of urgency.

Members of the public may make representations/presentations on any substantive matter listed in the published agenda for this meeting, as set out hereunder, relating to a specific matter or an examination of services or facilities provided or to be provided.

In accordance with the Council’s Public Participation Rules, the Committee received and acknowledged oral representations made by Councillor Kevin Smith (Exminster Parish Council) (attending remotely) on this matter to be considered by the Committee, namely the Call-in of Cabinet Decision 146 (a- d) and 147 (d) and in particular the need to ensure appropriate and timely GP/community facilities in Exminster as part of the South West Exeter proposals.

The Chair responded, thanking Councillor Smith for his attendance and presentations which would be taken into account by the Committee during its subsequent deliberations.

In accordance with Paragraph 17 of the Scrutiny Procedure Rules, the requisite number of Councillors have invoked the call-in Procedure in relation to the decisions of the Cabinet on 13 April 2022 - the South-West Exeter Housing Infrastructure Fund (Minute 146 - resolutions a, b, c and d) and also the proposals relating to the construction of a community facilities building in Cranbrook Town Centre (Minute 147 - resolution d).

Call-in in the name of Councillors Hannaford, Aves, Asvachin, Adams and Whitton.

The reasons for the call in are:

1) These decisions create a concerning, unacceptable, divisive approach and precedent, to delivering community facilities and infrastructure in Devon, that conflicts one new emerging community against another. 

2) That these decisions will mean that the South West Exeter development will not receive adequate community infrastructure investment commensurate with its scale, density and scope. 

3) That these matters be referred to the relevant Scrutiny Committee, for further debate, scrutiny and recommendations, before being implemented. 

Call-in in the name of Councillors Connett, Brazil, Cox, Dewhirst, Leaver, Letch, Roome, Thomas and Wrigley.

The reasons for the call in are:

1) These decisions demonstrate the principle of 'Robbing Peter to Pay Paul' created in major new housing developments and undermine the confidence of communities in planning processes.

2) The decision with regard to South West Exeter exposes this new community to real and significant uncertainty about the delivery of the essential community facilities including hall and sports space and capacity for a GP/Primary Care surgery.

3) The Cabinet, with regard to South West Exeter, relied on alternative sports facilities being made available for community use at the yet to be built Matford Brook Academy in its decision making, without any certainty the school provider would agree to such an arrangement and with no other alternative plan.

4) Cabinet agreed that £5.5m of HIF (Housing Infrastructure Fund) money could be used for an electricity substation which is of such capacity to serve not only the South West Exeter development but also future, as yet unplanned, developments without considering if that funding (in whole or part) should first be used to fulfil the planning obligations for community and primary care facilities and essential bus services at South West Exeter.

The outcome of this meeting and any recommendations will be reported to and considered by the Cabinet on the 8^th June 2022.

Councillors A Connett, R Hannaford, C Whitton and S Randall-Johnson attended in accordance with Standing Order 25 (i) and the first three members spoke to this item in support of the Call-in; and Councillor Randall-Johnson spoke in support of the proposed additional resources for facilities in Cranbrook; and Councillors A Davis, R Gilbert and J Hart attended in accordance with Standing 25 (ii) and spoke with the consent of the Committee in support of the Cabinet resolutions in regard to the call-in.

In accordance with Paragraph 17 of the Scrutiny Procedure Rules, the requisite number of Councillors had invoked the call-in Procedure in relation  to the decisions of the Cabinet on 13 April 2022 in regard to the South-West Exeter Housing Infrastructure Fund (Minute 146 - resolutions a, b, c and d) and also the proposals relating to the construction of a community facilities building in Cranbrook Town Centre (Minute 147 - resolution d).

The Call-in in the name of Councillors Hannaford, Aves, Asvachin, Adams and Whitton cited the following reasons for the call:

1) These decisions create a concerning, unacceptable, divisive approach and precedent, to delivering community facilities and infrastructure in Devon, that conflicts one new emerging community against another.

2) That these decisions will mean that the South West Exeter development will not receive adequate community infrastructure investment commensurate with its scale, density and scope.

3) That these matters be referred to the relevant Scrutiny Committee, for further debate, scrutiny and recommendations, before being implemented.

The Call-in in the name of Councillors Connett, Brazil, Cox, Dewhirst, Leaver, Letch, Roome, Thomas and Wrigley gave the reasons below:

1) These decisions demonstrate the principle of 'Robbing Peter to Pay Paul' created in major new housing developments and undermine the confidence of communities in planning processes.

2) The decision with regard to South West Exeter exposes this new community to real and significant uncertainty about the delivery of the essential community facilities including hall and sports space and capacity for a GP/Primary Care surgery.

3) The Cabinet, with regard to South West Exeter, relied on alternative sports facilities being made available for community use at the yet to be built Matford Brook Academy in its decision making, without any certainty the school provider would agree to such an arrangement and with no other alternative plan.

4) Cabinet agreed that £5.5m of HIF (Housing Infrastructure Fund) money could be used for an electricity substation which is of such capacity to serve not only the South West Exeter development but also future, as yet unplanned, developments without considering if that funding (in whole or part) should first be used to fulfil the planning obligations for community and primary care facilities and essential bus services at South West Exeter.

The Committee also considered the original reports of the Cabinet relating to the South West Exeter Housing Infrastructure Fund - Update on project including approval for submission of planning application and to approve tenders (Minute *146/13 April 2022) and the Construction of a community facilities  ...  view the full minutes text for item 48.