Venue: Virtual Meeting
Contact: Charlie Fisher 01392 383691 Email: email@example.com
To agree the previously circulated minutes of the meeting held on 15th October 2020 as a correct record.
RESOLVED that the minutes of the meeting held on 15th October 2020 be signed as a correct record.
Items Requiring Urgent Attention
Items which in the opinion of the Chair should be considered at the meeting as matters of urgency.
There were no items requiring urgent attention.
Councillor Parsons passed on his thanks to officers for their work over the term.
Head of Scrutiny to update members on preparations for the induction of members after the 2021 County Council Elections and discuss further actions.
Camilla de Bernhardt Lane, Head of Scrutiny, updated Members on preparations for the induction of Members after the 2021 County Council Elections.
Officers are working on the basis the elections will happen in May 2021 but awaiting confirmation from the Government.
The Council has always prided itself on delivering quality induction programmes, and ongoing training, for both new and returning members. In line with the Council’s commitment to training and development a programme is being developed based on previous experiences of induction and best practice. This included:
This year we will need to be reflective and adaptive to accommodate the necessities of on-line learning options as well as any face-to-face meetings that may be possible.
The objectives for the programme will be;
· Skills development (chairing skills, questioning skills etc).
Officers will incorporate the new virtual/remote way of working into the induction programme to ensure it is engaging, interactive and using the functionality of MS Teams. Material will be recorded so new members can watch it in their own time if they are unable to attend specific sessions.
Members discussed the need to build relationships with new colleagues, ensuring the new Cabinet and Senior Officers are visible to members and ensuring recorded material stays up-to-date and relevant.
Head of Scrutiny to update members on the results of the recent Member Wellbeing Survey and discuss further actions.
The report containing results, analysis and suggested action points is attached to the agenda.
The Head of Scrutiny updated members on the results of the recent Member Wellbeing Survey to discuss further actions.
The survey looked at five questions and ran over the Christmas period. Around 1/3 of members responded to the survey (17 out of 60).
· The majority of respondents are currently feeling ‘ok’ or ‘good’.
· All respondents are doing something to support their health and wellbeing with exercise and keeping in contact with family and friends being the most popular options.
· The majority of respondents to feel ‘Extremely’ or ‘Somewhat’ well supported by Devon County Council.
· The majority of respondents did not suggest something the council could do to support them better at the time of responding.
· Some individual responses did show some extra support could be given and targeted to individual need.
Members discussed and had the opportunity to share their opinions, talk openly and honestly about their personal circumstances, feelings, struggles and how they have found this time. Many highlighted the pressures facing them as councillors during this time and the increased workload they have faced. Members discussed the increased expectations of them and demand for their assistance as community leaders and concern about some of the tone of some of the correspondence received by constituents.
Members appreciated the new remote/virtual way of working as a way to increase productivity and reducing travel time to meetings but did acknowledge the importance of meeting colleagues in person at County Hall to build relationships.
Members and officers discussed ways Members could connect with each other and support each other’s wellbeing in the coming months.
Action: Repeat a Member Wellbeing Survey before the end of the term to ensure the results can benefit members elected in the new term.
Action: To consider how best to share Member’s experiences and successful techniques for managing their wellbeing.
Learning and Development
Officers to appraise Members of the learning and development activity that has taken place over the past year, despite restrictions around the COVID-19 Pandemic.
The Head of Scrutiny shared with Members the learning and development activity that has taken place over the past year, despite restrictions around the COVID-19 Pandemic.
The activities included Standing Overview Groups, Masterclasses, Conferences, Briefings and Communities Virtual Surgeries.
Member reflected on the significant opportunities members have still had for positive learning and development and active scrutiny and policy development role. Members highlighted how the work of the council and its committees did not stop and seamlessly transitioned to remote working when many other local authorities struggled to maintain active councillor involvement and cancelled meetings and development opportunities.
Action: Learning and development activity to be shared with members along with links to any recorded sessions.
Members noted the upcoming Local Government Association Event, The Role of Data in Local Government on 25th February 2021.
Members acknowledged the resolution from the Children’s Scrutiny Committee meeting on 25th January 2021 which referred to Active Bystander Training for all members.
Dates of Future Meetings
As shown in the calendar of meetings at http://democracy.devon.gov.uk/mgCalendarMonthView.aspx?GL=1&bcr=1
The next meeting is scheduled for 16th September 2021 at 10.30am
Members noted the dates of future meetings.
The next meeting is scheduled for 16th September 2021 at 10.30am.