Agenda and minutes

NB: in accordance with the agreed protocol the Chairman shall be a County Council or Torbay Council appointee with the Vice Chairman being a District Council appointee.

RESOLVED that Councillor King be elected Chairman and Councillor Cann be elected Vice Chairman for the ensuing year.

Items which in the opinion of the Chairman should be considered at the meeting as matters of urgency.

There was no item raised as a matter of urgency.

The operating rules and terms of reference for the Devon Authorities Strategic Waste Committee are attached, for information.

For the sake of clarity and as agreed by the Officer Working Group the Committee is recommended to adopt the following protocol in respect of any scrutiny activities, if necessary:  

“The Joint Committee  acknowledges  that the process for scrutiny of DASWCs activity  would be in line with the County Council’s Scrutiny Procedure Rules with any such activity being undertaken on an ad hoc basis by a Task Group established for that purpose which would  include one or more representatives of  the constituent  Councils  of DASWC and Torbay Council: provided also that any constituent Council shall have the right to ask the County Council’s Scrutiny Committee to examine an issue and any findings of any scrutiny activity should be made available to all constituent Councils”.

The Committee noted the operating rules and terms of reference for the Devon Authorities Strategic Waste Committee, previously approved by the County Council and the other constituent authorities, and  

It was MOVED by Councillor King, SECONDED by Councillor Croad and

RESOLVED that the following protocol in respect of any scrutiny activities, be adopted:  

“The Joint Committee  acknowledges  that the process for scrutiny of DASWCs activity  would be in line with the County Council’s Scrutiny Procedure Rules with any such activity being undertaken on an ad hoc basis by a Task Group established for that purpose which would  include one or more representatives of  the constituent  Councils  of DASWC provided also that any constituent Council shall have the right to ask the County Council’s Scrutiny Committee to examine an issue and any findings of any scrutiny activity should be made available to all constituent Councils”.

Report of the Head of Highways, Capital Development and Waste (HCW/16/46) attached

The Committee considered the report of the Head of Highways, Capital Development and Waste (HCW/16/46) on key areas of work identified from the Terms of Reference, which would form the basis of the Committee’s Work Plan to 2020.

The meeting adjourned at 2.25pm to consider (through a group activity session arranged by constituent councils) the list of proposed priority activities, detailed in Appendix 2 of report HCW/16/46. The meeting re-convened at 2.50pm and respective Council representatives fed back their ranked priorities.  Members were requested to consider these further, outside of the meeting, and confirm the priority subjects, which would help inform the future work programme along with any new ideas on subject areas.

It was MOVED by Councillor King, SECONDED by Councillor Croad and

RESOLVED that the proposed Work Plan as outlined in report HCW/16/43 be adopted initially to 2017, subject to feedback (to the Principal Waste Manager) from constituent councils of their ranked priority areas of activity.

The Head of Highways, Capital Development and Waste to report on development of the new shared savings mechanism to reduce treatment and disposal costs

Report considered and endorsed by the County Council’s Cabinet (HCW/16/33) is attached for information.

The Committee received the report of the Head of Highways, Capital Development and Waste (HCW/16/46), previously considered by the County Council’s Cabinet on 13 April 2016 (Minute 10 refers) on the creation of a sharing savings mechanism between the County Council as Waste Disposal Authority (WDA) and a District Council as a Waste Collection Authority (WCA) whereby a WCA introduced a significant waste collection service change that resulted in net savings to the WDA, these savings would be shared with the WCA.

Members and officers from Mid Devon and Teignbridge Councils, which were party to the proposed agreement, updated the Committee on the good progress being made towards achieving aligned services and associated cost savings.

Tuesday, 18 October 2016 and Tuesday, 7 February 2017 at 2 pm at County Hall, Exeter

RESOLVED dates of meetings be held on Tuesday, 18 October 2016 and Wednesday, 8 February 2017 at County Hall, Exeter.