Agenda and minutes

Venue: Town Hall, Fore St, Okehampton EX20 1AA

Contact: Gerry Rufolo 01392 382299  Email: gerry.rufolo@devon.gov.uk

Items
Note No. Item

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45.

Election of Chair and Vice Chair

(N.B. In accordance with the County Council’s Constitution, the Chair and Vice Chair must be County Councillors)

Minutes:

RESOLVED that Councillors Sanders be elected Chair and Councillor Ball be elected  Vice Chair for the ensuing year.

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46.

Minutes pdf icon PDF 86 KB

Minutes of the meeting held on 22 March 2019, attached.

Minutes:

RESOLVED that the Minutes of the Meeting held on 16 July 2019 be signed as a correct record. 

 

Arising on Minute 43 Whitchurch Road members noted the actions would be progressed,   and that speed data used during the SCARF process would be checked by the Officers and, as indicated in the minute, new village signing would be arranged and the effect on driver behaviour would also be monitored.    

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47.

Items Requiring Urgent Attention

Items which in the opinion of the Chairman should be considered at the meeting as matters of urgency.  

Minutes:

No item was raised as a matter of urgency

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48.

South Zeal Waiting Restriction Proposals (Minute 42) pdf icon PDF 98 KB

Report of the Chief Officer for Highways, Infrastructure Development and Waste (HIW/19/70), attached

 

Minutes:

(Councillor T Leech declared a Personal Interest in this matter by virtue of a family member residing near the location of a proposed restriction).

 

(Mr S Powell and Mr I Crawford attended and spoke in accordance with the Public Participation Scheme objecting to the proposals for additional parking restrictions relating to, inter alia, the limited on and off street parking available, the impact on local business and the likely difficulties in obtaining planning permission for additional parking to the rear of a local business (Oxenham Arms Hotel) based on Highway Authority considerations, the need for additional off-street car parking; alleged inaccurate and misleading information from the South Tawton Parish Council; and the likely impact on speed with the imposition of additional parking restrictions).

 

(Councillor  A Sampson (South Tawton Parish Council) attended in accordance with Standing Order 25 (2) and spoke to this item in support of the proposals for additional parking restrictions referring to the status of the recreational ground parking area, long-term and current access difficulties for emergency,  public service and other larger vehicles through the Village; and the neutral impact on speed with the proposed additional restrictions).

 

The Committee considered the Report of the Chief Officer of Highways, Infrastructure Development and Waste (HIW/19/70) on clarification of the available parking stock following the decision of the Committee at its last meeting on 22 March 2019 to implement proposals as previously advertised. One of the documents which had been presented to the meeting on 22 March 2019  had had the potential to mislead (for reference “South Zeal Parking”), providing a false impression of available parking stock by not omitting areas where parking would never be  permitted , i.e. where parking would block pedestrian access to homes and areas where access to garages and off street parking would prevent any on street parking.

 

The Report therefore asked Members to reconsider the proposals based upon the updated data relating to observed parking behaviour rather than an assessment of total potential parking stock.

 

The Committee also considered written representations/diagrams (circulated at the meeting) from Mr S Powell.

 

Observations of parking behaviour had been made during site visits conducted on Thursday 28th February 2019, and Monday 4th March 2019.  A further site visit had also been conducted on Tuesday, 9th July 2019.

 

During site visits it had been observed that between 3 and 9 vehicles had been parked in areas covered by the proposed restrictions. A summary of observed parking behaviour was  attached in Appendix B of the Report.

 

Members agreed any decision to progress with all, or part, of the advertised Order should consider displacement from these areas and the effect on the overall parking stock.

 

It was MOVED by Councillor McInnes, SECONDED by Councillor Ball and

 

RESOLVED

 

(a) that the content of this report be noted; and

 

(b) that, taking into account information provided in this Report, the decision by the Committee made on 22nd March 2019 (Minute 42) ‘to implement the proposals as advertised’ be confirmed. 

 

 [N.B In accordance with Standing  ...  view the full minutes text for item 48.

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49.

Highway Asset Management/Doing What Matters pdf icon PDF 5 MB

Presentation by the Chief Officer for Highways, Infrastructure Development and Waste

Minutes:

The Chief Officer for Highways, Infrastructure Development and Waste gave a presentation (attached) covering: the Annual Programme for 2019-20 (Capital Works); Design/Delivery; Cyclical Works Programmes; and Doing What Matters.

 

Doing What Matters was a different approach from a largely data led process to a more stream-lined pragmatic system-thinking approach for highways maintenance. A Programme Lead and dedicated officers had been established with an external consultant and involving the Council’s contractor covering the two divisions of Hatherleigh and Chagford; and Torrington to test the new approach working with local communities, and councils, local Neighbourhood Officers and Members using their combined knowledge in identifying local priorities and issues.  This was an open process and an evidence base would be built to

establish efficacy and best use of limited resources.  If successful, the pilot would be rolled out to other areas. 

 

The Members welcomed the approach with an emphasis on local member and neighbourhood highways officer input. Updates on the pilot project would be made to future meetings of the Committee.

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50.

Annual Review of Waiting Restrictions pdf icon PDF 607 KB

Report of the Chief Officer for Highways, Infrastructure Development and Waste (HIW/19/69), attached

 

Minutes:

The Committee considered the Report of the Chief Officer for Highways, Infrastructure Development and Waste (HIW/19/69) on agreed proposals which had now been advertised (summarised in Appendix I) and the responses to one of the proposals (Old Exeter Road, Tavistock) and the County Council’s response as shown in Appendix II to the Report.

 

It was MOVED by Councillor Sellis, SECONDED by Councillor Sanders and 

 

RESOLVED

 

(a) that the work on the annual waiting restrictions programme process for 2019/2020 be  noted; and

 

(b) that recommendation contained in Appendix II to the Report relating to Old Exeter Road, Tavistock, be approved.

 

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51.

Proposed Waiting Restrictions - Drake Villas, Tavistock pdf icon PDF 549 KB

Report of the Chief Officer for Highways, Infrastructure Development and Waste (HIW/19/71), attached

 

Minutes:

The Committee considered the Report of the Chief Officer for Highways, Infrastructure Development and Waste (HIW/19/71) on proposed changes to the existing waiting restrictions at this location as a result of development proposals; and on the outcome of a statutory consultation for the traffic regulation order and responses received. A summary of the comments submitted, and the County Council’s response was detailed in Appendix II. The Report also outlined the options available. 

 

It was MOVED by Councillor Sellis,  SECONDED by Councillor Sanders and

 

RESOLVED that the implementation of the Traffic Regulation Order as advertised, be approved.

 

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52.

Petitions/Parking Policy and Review

[An item to be taken under s18 of the Traffic Management Act 2004 relating to any reviews of parking policy sought in line with the Council’s Petition Scheme (https://new.devon.gov.uk/democracy/guide/constitutionparts2-4/part-4-section-7-petition-scheme/).

Minutes:

No petition for a parking review from a member of the public relating to West Devon had been

received.

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53.

Dates of Meetings

5 November 2019 (Tavistock) and 4 March 2020 (Okehampton).

 

Meetings will start at 10.30 am and alternate between Kilworthy House, Tavistock and Town Council Offices, Okehampton.

Minutes:

5 November 2019 (Tavistock) and 4 March 2020 (Okehampton).