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Agenda and minutes

Venue: Committee Suite, County Hall, Exeter EX2 4QD

Contact: Wendy Simpson, 01392 384383  Email: wendy.simpson@devon.gov.uk

Items
Note No. Item

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1.

Election of Chairman

The Chairmanship is on a rotational basis with each Council having a Member serve for one year in every three years.  Devon and Plymouth have both recently held the Chairmanship and it is therefore Torbay’s turn to hold the post of Chairman for one year from the date of this meeting.

Minutes:

RESOLVED that Councillor Tyerman be elected Chairman for the ensuing year.

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2.

Election of Vice-Chairman

The Vice-Chairman shall be elected from a Council other than that which currently holds the Chairmanship.

Minutes:

RESOLVED that Councillor Leaves be elected Vice-Chairman for the ensuing year.

 

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3.

Minutes pdf icon PDF 86 KB

Minutes of the meeting held on 2 March 2016, attached.

 

Minutes:

RESOLVED that the Minutes of the meeting held on 2March 2016 be signed as a correct record.

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4.

Devon Audit Partnership Annual Report 2015/16 pdf icon PDF 50 KB

Report of the Head of Devon Audit Partnership (CT/16/51), attached.

Additional documents:

Minutes:

The Committee considered the Report of the Head of Devon Audit Partnership (CT/16/51) outlining the progress made by the Partnership during the course of the year; the ongoing development of arrangements with partners, and the continued high level of customer satisfaction.

 

In response to Members’ questions, the Head of Devon Audit Partnership stated that the high level performance indicator relating to sickness was largely as a result of long term sickness; HR advice and assistance was being sought to maximise staff attendance. The situation would continue to be monitored.

 

It was MOVED by Councillor Clatworthy, SECONDED by Councillor Mahony and

                   

RESOLVED that the Devon Audit Partnership Annual Report 2015/16 be noted. 

 

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5.

Devon Audit Partnership 2015/16 Revenue Outturn Position pdf icon PDF 381 KB

Report of the Head of Devon Audit Partnership (CT/16/49), attached.

Minutes:

The Committee considered the Report of the Head of Devon Audit Partnership (CT/16/49) setting out the revenue outturn position and changes between month 9 and year end; the balance sheet as at 31 March 2016; the Accounting Statement, and the Annual Internal Audit Report for 2015/16.

 

The Head of Devon Audit Partnership indicated that, while the requirement for a Small Bodies Return had been removed for organisations with a turnover of less than £5m, the Partnership had considered it good practice to continue with it.

 

South West Audit Partnership had now completed the Annual Internal Audit Report for 2015/16 and the Internal Audit Summary, circulated at the meeting, certifying all objectives had been met.

 

It was MOVED by Councillor Clatworthy, SECONDED by Councillor Mahony and

 

RESOLVED that the Devon Audit Partnership Revenue Outturn Position Report 2015/16 be noted and that approval be given for the Chairman to sign the Annual Governance Statement at Appendix 2.

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6.

Devon Audit Partnership - Arrangements post March 2017 (updated August 2016) pdf icon PDF 90 KB

Updated Report of the Head of Devon Audit Partnership (CT/16/50), attached.

 

Minutes:

The Committee received the Report of the Head of Devon Audit Partnership (CT/16/50) outlining the future direction of the Partnership, including a seven year partnership agreement, subject to a review after five years, and the potential to develop a strategic alliance with Audit West to help further develop benefits for the Partnership.

 

It was MOVED by Councillor Tyerman, SECONDED by Councillor Clatworthy and

 

RESOLVED that the Head of Devon Audit Partnership progress the extension of the partnership agreement in accordance with the Report and that consideration be given to the concept of a rolling agreement in consultation with the Section 151 Officers of the Partnership, the Management Board and Councils’ Legal Officers.  

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7.

Future Meetings

The next meeting is scheduled for Wednesday 16 November 2016.  Members are requested to bring their diaries in order for 2017 meeting dates to be arranged.

Minutes:

Wednesday 16 November 2016; Wednesday 15 March 2017; Wednesday 21 June 2017, all commencing at 10.30am, at County Hall, Exeter.


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