Agenda and minutes

Venue: Committee Suite - County Hall

Contact: Gerry Rufolo, 01392 382299  Email:

Note No. Item



Election of Chair and Vice Chair

(N.B. In accordance with the County Council’s Constitution, the Chair and Vice-

Chair must be County Councillors)


RESOLVED that Councillor Atkinson be elected Chair and Councillor Whitton be elected Vice Chair for the ensuing year.    




Minutes of the meeting held on 9th April 2019 (previously circulated).


RESOLVED that Minutes of the Meeting held on 9 April 2019 be signed as a correct record, subject to minute *99 (Rosebarn Lane – Residents Parking) bullet (e) the removal of “Collins Road” to be added to bullet (f) to read:


(f) that the decision on restrictions in Collins Road, Florida Drive and Stoke Valley Road (between California Close and Pennsylvania Road) be delegated to the Chief Officer for Highways, Infrastructure Development and Waste in consultation with the local County Councillor and Chair of the Committee.




Items Requiring Urgent Attention

Items which in the opinion of the Chairman should be considered at the meeting as matters of urgency.


(An item taken under Section 100B (4) of the Local Government Act 1972)


The Chair agreed that the Committee should consider as a matter of urgency the Co-Bikes Scheme in view of the need to apprise Members of the current position in relation to the lack of availability of bikes across the city.


The Senior Traffic Technician advised Members that all co-bikes had been removed across Exeter and were awaiting replacement of a new supply of bikes; however, there had been some delay in the delivery of these new bikes. It was noted that the Co-Bikes Scheme was extremely successful across the city and that formal communication was needed to update both Local Members and the public on the current situation and timescales for replacement.


It was MOVED by Councillor Hannaford, SECONDED Councillor Foggin and


RESOLVED that Members be updated on the current situation as soon as possible and a presentation on the Co-Bikes and Co-Car Scheme be given to Members at the next HATOC in November.




Bus Services in Exeter

Bus and Coach Operators to answer Members’ questions


Members’ raised concerns and requested updates on the following areas:


·         cars parking in bus lanes;

·         the Red Park and Ride now stopping at every stop on the way to town, rather than a direct route, putting off use by members of the public;

·         the D Bus on a Saturday evening not arriving, leaving elderly users to walk home – Stagecoach had advised that in this situation the public could take a taxi and be reimbursed for the trip by Stagecoach – how are the public informed of this service?

·         an update on the L Bus service following petitions and campaigns over the discontinued service;

·         an update on the 5A/B/C Service diversion via West Garth Road, was the trial introduced in May successful?

·         an update on the B Service and whether the new route along Old Tiverton Road was successful; and

·         an update on the experimental H service to The Quay and whether it was to be repeated.


RESOLVED that in the absence of Stagecoach South West, Members concerns be passed on and an update report be circulated to Members before the next meeting.



Clear Channel pdf icon PDF 45 KB

Presentation by Clear Channel


(Representatives from Clear Channel attended the meeting and spoke at the invitation of the Committee and answered members’ questions relating to bus shelters and any delays in delivery and implementation)


The Committee received an updated schedule list by Clear Channel, provider of bus shelters (and bus shelter advertising) on the delivery of bus shelters across Exeter.  Members discussed those shelters still awaiting delivery after a significant time, including Mount Pleasant, St Leonards Church, Harrington Lane Pinhoe, Wonford Road and the replacement of seating outside The Chevalier on Fore Street.   Members noted the importance of providing seating for elderly users of public transport, especially during busy periods. The local Member also questioned future provision related to development at Pinhoe Quarry.


Clear Channel explained that the license to implement some of the shelters had been refused by Highways due to conflict with other planned works on the Highway and were awaiting new dates to permit works, which were on a 4 week cycle. Members’ and Officers discussed the use of electronic noticing systems which allowed for a more streamlined process.  It was noted that this had previously been requested by Clear Channel but was not deemed appropriate by the Council at the time due to past technical issues with Clear Channel.


It was MOVED by Councillor Hannaford, SECONDED by Councillor Wardle and,


RESOLVED that Council Officers meet with Clear Channel to review the noticing / approval process to establish if a more streamlined process could be agreed, and report back to the next HATOC in November.




Highway Asset Management/Doing What Matters pdf icon PDF 863 KB

Presentation by the Chief Officer for Highways, Infrastructure Development and Waste

Additional documents:


The Chief Officer for Highways, Infrastructure Development and Waste gave a presentation (attached) covering: the Annual Programme for 2019-20 (Capital Works); Design/Delivery; Cyclical Works Programmes; and Doing What Matters.


Doing What Matters was a different approach from a largely data led process to a more stream-lined pragmatic system-thinking approach for highways maintenance. A Programme Lead and dedicated officers had been established with an external consultant and involving the Council’s contractor covering the two divisions of Hatherleigh and Chagford; and Torrington to test the new approach working with local communities, and councils, local Neighbourhood Officers and Members using their combined knowledge in identifying local priorities and issues.  This was an open process and an evidence base would be built to establish efficacy and best use of limited resources.  If successful, the pilot would be rolled out to other areas. 


The Chief Officer informed Members of a useful document, “Highways – Maintaining a Vital Asset” (attached) which provided councillors with information on how asset management could support better highway maintenance. 


The Members welcomed the approach with an emphasis on local member and neighbourhood highways officer input. 


Updates on the pilot project would be made to future meetings of the Committee.


Members discussion points included:


·         the need to ensure that the online road works map was accessible to all users, including those with little or no sight; and

·         ensuring the Local Member is informed and kept up to date with works in their area.



Annual Local Waiting Restriction Programme pdf icon PDF 7 MB

Report of the Chief Officer of Highways, Infrastructure Development and Waste (HIW/19/64), attached


The Committee considered the Report of the Chief Officer for Highways, Infrastructure Development and Waste (HIW/19/64) on advertised proposed Waiting Restrictions (details of which had been agreed in consultation with the respective local members) detailed in Appendix I and the objections received with the Officers’ responses shown in Appendix II to the Report.


A late submission regarding the proposals for Cotfield Street, was presented to the committee and discussed.


Proposals agreed at the last meeting which had not attracted objections would be implemented without the need to report back to this Committee.


It was MOVED by Councillor Aves, SECONDED by Councillor Asvachin and




(a) that  work on the annual waiting restrictions programme process for 2019/2020 be noted;


(b) that the recommendations contained in Appendix II of the Report be approved subject to Salmon Pool Lane agreed as proposed but revisited as part of the next Local Waiting Restriction Programme to look at options that would allow the introduction of week-day daytime parking at the bottom of the lane; and


(c) that the proposals for Cotfield Street be approved.




Monks Road Residents Parking pdf icon PDF 988 KB

Report of the Chief Officer for Highways, Infrastructure Development and Waste (HIW/19/65), attached


The Committee considered Report of the Chief Officer for Highways, Infrastructure Development and Waste (HIW/19/65) on details of the results of the statutory consultation (between 23 May and 14 June 2019) for a traffic regulation order to the introduction of residents parking (as shown in the table in Appendix I and on the map in Appendix II of the Report).


A summary of the comments submitted, and the County Council’s response was outlined in Appendix III of the Report.


After consideration of the comments some of the restrictions are proposed to be modified as detailed in Section 3 of the Report, to allow additional parking options for residents at the named locations.


It was MOVED by Councillor Aves, SECONDED by Councillor Prowse, and




(a) that the results of the consultation be noted;


(b) that the implementation of a residents parking scheme in the Monks Road area be approved, subject to the modifications detailed in section 3 of the Report;


(c) that the decision on any comments submitted on the proposed modifications detailed in section 3 of the Report be delegated to the Chief Officer in consultation with Local County Councillor and Chair.



Proposed One Way Restriction - Bartholomew Street East and West, Exeter pdf icon PDF 2 MB

Report of the Head of Planning, Transportation and Environment (PTE/19/27), attached



The Committee considered the Report of the Head of Planning, Transportation and Environment (PTE/19/27) on the proposed introduction of a southbound one-way traffic restriction on Bartholomew Street East and West between Mary Arches Street and Allhallows Court.  To improve facilities for cyclists, a northbound contraflow cycle lane was also proposed as part of the scheme. The Report provided details of the preferred design and the results of the public consultation undertaken.


The scheme would align with the emerging Exeter Transport Strategy, contributing to the to its aims to reduce the impact of vehicles in the city centre, utilise trials and testing of new measures on the network; and provide a more attractive environment for pedestrians and cyclists.


It was MOVED by Councillor Whitton, SECONDED by Councillor Aves, and




(a) that a traffic regulation order for the one way and contraflow cycle lane on Bartholomew Street East and Bartholomew Street West be advertised and, if no objections received, be made and sealed;


(b) that the scheme shown on plan B23006DU-1200-001, included in Appendix I, be approved for construction at an estimated cost of £53,000, subject to the outcome of the traffic order consultation; and


(c) that the Head of Planning, Transport and Environment be given delegated powers, in consultation with the Chair and the local member, to make minor amendments to the scheme details as necessary.




Petitions/Parking Policy Reviews

[An item to be taken under s18 of the Traffic management Act 2004 relating to any reviews of parking policy sought in line with the Council’s Petition Scheme (].


No petition for a parking review from a member of the public relating to Exeter had been received.



Actions Taken Under Delegated Powers pdf icon PDF 63 KB

Report of the Chief Officer for Highways, Infrastructure Development and Waste (HIW/19/66), attached




The Committee received the Report of the Chief Officer for Highways, Infrastructure and Waste (HIW/19/66) on action taken by her in consultation with the Chair and Local Members.


A Member raised concern over the reasoning a proposed traffic regulation order on Prince of Wales Road was not approved for advertising and asked for an explanation to be given by the Chair and Highways Officers.



Dates of Meetings

11 November 2019 and 27 January and 27 April 2020.


11 November 2019, 27 January and 27 April 2020