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Agenda and minutes

Venue: Committee Suite - County Hall

Contact: Dan Looker, 01392 382232  Email: dan.looker@devon.gov.uk

Items
Note No. Item

*

77.

Minutes

Minutes of the meeting held on 14 November (previously circulated).

 

Minutes:

RESOLVED that the Minutes of the meeting held on 14 November be signed as a correct record.

78.

External Audit Plan- Devon County Council 2019/20 pdf icon PDF 75 KB

Report of Grant Thornton, attached.

Additional documents:

Minutes:

The Committee received the report of Grant Thornton setting out the external auditors’ audit plan covering 2019/20, including challenges and opportunities for the Council; developments relevant to the Council’s business; materiality; significant risks; value for money; results of interim audit work; key dates for the audit work and external auditors’ fees.

  

It was MOVED by Councillor Saywell, SECONDED by Councillor Hall and

 

RESOLVED that the report and findings be noted.

 

79.

External Audit Plan - Devon Pension Fund 2019/20 pdf icon PDF 75 KB

Report of Grant Thornton, attached.

 

Additional documents:

Minutes:

The Committee received the report of Grant Thornton setting out the external audit plan of the Devon Pension Fund covering 2019/20, including challenges and opportunities for the Council, wider developments relevant to the Council’s business, significant risks, results of interim audit work, key dates for the audit work and the external auditors’ fees.

 

It was MOVED by Councillor Hall, SECONDED by Councillor Peart and

 

RESOLVED that the report and findings be noted.

80.

Internal Audit Plan 2020/21 pdf icon PDF 60 KB

Report of the County Treasurer (CT/20/21), attached.

Additional documents:

Minutes:

The Committee considered the report of the County Treasurer outlining key challenges and opportunities arising from the Council’s corporate goals and strategic risk registers, overview of audit coverage, core activity including coverage days, annual governance framework, proposed reviews and associated risks and deferred reviews.

Members highlighted the potential for further future work with the Scrutiny Committees.

 

It was MOVED by Councillor Saywell, SECONDED by Councillor Peart and

 

RESOLVED that the Internal Audit Plan for 2020/21 be endorsed.

81.

Internal Audit Charter 20/21 pdf icon PDF 86 KB

Report of the County Treasurer (CT/20/22), attached.

Additional documents:

Minutes:

The Committee considered the Report of the County Treasurer (CT/20/22) and the accompanying Internal Audit Charter, outlining the purpose, authority and principal responsibilities of the Council’s internal audit service, provided by the Devon Audit Partnership.  The Charter has been produced to meet the requirements set of the Public Sector Internal Audit Standards.

 

It was MOVED by Councillor Berry, SECONDED by Councillor Ackland and

 

RESOLVED that the Internal Audit Charter for the year 2020/21 be endorsed.

82.

Internal Audit Strategy 2020/21 pdf icon PDF 86 KB

Report of the County Treasurer (CT/20/23), attached.

Additional documents:

Minutes:

The Committee considered the Report of the County Treasurer (CT/20/23) and the accompanying Internal Audit Strategy, outlining the purpose, authority and principal responsibilities of the Council’s internal audit service, provided by the Devon Audit Partnership.  The Strategy had been produced to meet the requirements set by the Public Sector Internal Audit Standards.

 

It was MOVED by Councillor Peart, SECONDED by Councillor Berry and

 

RESOLVED that the Internal Audit Strategy for the year 2020/21 be endorsed.

83.

Audit Committee Annual Plan 2020 pdf icon PDF 88 KB

The Committee to note the Annual Plan and forthcoming business, attached.

Minutes:

The Committee noted the current Work Programme and

 

It was MOVED by Councillor Clatworthy, SECONDED by Councillor Peart, and

 

RESOLVED that the current outline Work Programme be noted subject to the inclusion of a report on the Redmond Review and the new Value for Money audit approach to the November Meeting.

84.

External Audit Update pdf icon PDF 64 KB

Report of Grant Thornton, attached.

Additional documents:

Minutes:

The Committee received the Report of Grant Thornton outlining the progress made in delivering their responsibilities as the Council’s external auditors.

 

It was MOVED by Councillor Hall, SECONDED by Councillor Clatworthy and

 

RESOLVED that the report and findings be noted.

85.

Doing What Matters Project

Report of the Head of Organisational Development (verbal update).

Minutes:

The members received a verbal update from the Head of Organisational Change and Organisational Change Strategic Interventionist on the continued work of the County Council’s transformation approach called Doing What Matters.

 

During discussion reference was made to multiple areas of the Council with which Doing What Matters has been working. This included:

 

·          Adult Care Operations and Health, particularly surrounding the Community Health & Care Team (Northern Devon)

·          Highways, Infrastructure Development and Waste, particularly surrounding Highways Asset Management, Highways Safety Defects - Public Pothole Reporting and Highways Safety Defects - Signage, Lighting and Guarding

·          Transport Co-ordination Service, Passenger Transport (SEND)

·          Children in Care

·          Leadership Learning

 

Members welcomed the presentation and noted the work being undertaken to drive organisational improvement. Members also expressed interest at hearing from the Doing What Matters Team further in the future.


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