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Agenda and minutes

Venue: Virtual meeting

Contact: Karen Strahan 01392 382264  Email: karen.strahan@devon.gov.uk

Note: To be conducted in line with The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020. To see the live stream, please copy and paste the link - https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZjFlZGY2ZDQtM2Q0NC00NWU3LWFlOTUtZWMwMzY4NjI5NmVk%40thread.v2/0?context=%7b%22Tid%22%3a%228da13783-cb68-443f-bb4b-997f77fd5bfb%22%2c%22Oid%22%3a%22b0735e0e-6faa-4f6a-91bb-917fd50284ca%22%2c%22IsBroadcastMeeting%22%3atrue%7d&btype=a&role=a 

Items
Note No. Item

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103.

Minutes

Minutes of the meeting held on 2 February 2021, previously circulated.

Minutes:

RESOLVED that the minutes of the meeting held on 2 February 2021 be signed as a correct record.

*

104.

Items requiring urgent attention

Items which in the opinion of the Chair should be considered at the meeting as a matter of urgency.

Minutes:

There was no item raised as a matter of urgency.

105.

Proposed changes to Financial Regulations pdf icon PDF 129 KB

Report of the County Treasurer (CT/21/35) on proposed changes to Financial Regulations, attached.

Minutes:

The Committee considered the Report of the County Treasurer (CT/21/35) on proposed changes to Financial Regulations.

 

The Report outlined that some elements of part 5c of the Constitution (Financial Regulations) were in need of updating. The exact proposed changes and wording were highlighted in detail (in red) in the appendix to the Report.

 

The first change proposed related to Capital Expenditure and Leasing (B12) where it was proposed that the table of delegation be adjusted to clarify that changes in excess of £1Million that were externally funded be approved by the Chief Finance Officer/Deputy in conjunction with the Capital Programme Group and relevant Cabinet Member via FIN letter. Any match funding required would follow the normal approval route. Members asked that the word ‘wholly’ be added preceding the words externally funded.

 

The second proposed change related to Staffing (C17). Currently, any subsequent increase in staffing levels required the approval of the appropriate Cabinet Member. It was proposed that any increase in establishment levels for which funding existed would require the approval of the Chief Officer and the County Treasurer, but any increase in establishment levels which required additional funding would require the approval of the appropriate Cabinet Member.

 

It was MOVED by Councillor Hart, SECONDED by Councillor Biederman, and

 

RESOLVED that the proposed changes to the Constitution, as outlined in the Report, with the inclusion of the word ‘wholly’ preceding the words externally funded, be recommended to Council.


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