80 Highway Term Service Contract - Consideration of Extension
(An item to be considered by the Cabinet in accordance with the Cabinet ProcedureRules and Regulation 5 of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, no representations having been received to such consideration taking place under Regulation 5(5) thereof)
Report of the Chief Officer for Highways, Infrastructure Development and Waste (HIW/21/69), attached for Members of the Cabinet.
The Corporate Infrastructure & Regulatory Services Scrutiny Committee Scrutiny Committee on 23 September 2021 considered the Report of the Spotlight Review and had RESOLVED that the following recommendations be endorsed and commended to the Cabinet, with a progress report to Committee in six months’ time (a) Extend the highways maintenance contract held with Milestone Infrastructure, taking advantage of the full option to extend by three years; (b) As part of the extension review the contract Service Information to meet the changing needs of the organisation and the population of Devon; and (c) Communicate successes and measurables in Highways through the Corporate Infrastructure & Regulatory Services Scrutiny Committee and in briefings for Councillors to share with Town and Parish Councillors as well as with members of the public.
Additional documents:
Decision:
RESOLVED
(a) that the Devon Highways Maintenance Term Service Contract held with Milestone Infrastructure be extended by three years to 31 March 2027 (the maximum permitted extension under the contract); and
(b) that the negotiation of the extension and any changes to the contract be delegated to the Chief Officer for Highways, Infrastructure Development and Waste and the County Solicitor in consultation with the Leader of the Council and the Cabinet Member for Highway Management.
Minutes:
(An item taken under Section 100A(4) of the Local Government Act 1972 during which the press and public were excluded, no representations having been received to such consideration under Regulation 5(5) of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012).
(Councillors Connett and Hannaford attended in accordance with Standing Order 25(2) and spoke to this item).
The Cabinet considered the Report of the Chief Officer for Highways, Infrastructure Development and Waste (HIW/21/69) which considered proposals for the potential extension of the Devon Highways Maintenance Term Service Contract (Contract) for a period of 3 years to March 2027.
Consideration was also given to the changes that might be required to the operating structure of Devon Highways and contractual changes as well as identifying the potential benefits and opportunities for service delivery.
The Cabinet noted that the Corporate Infrastructure & Regulatory Services Scrutiny Committee on 23 September considered the Report of the Spotlight Review and had RESOLVED that the following recommendations be endorsed and commended to the Cabinet, with a progress report to Committee in six months’ time (a) Extend the highways maintenance contract held with Milestone Infrastructure, taking advantage of the full option to extend by three years; (b) As part of the extension review the contract Service Information to meet the changing needs of the organisation and the population of Devon; and (c) Communicate successes and measurables in Highways through the Corporate Infrastructure & Regulatory Services Scrutiny Committee and in briefings for Councillors to share with Town and Parish Councillors as well as with members of the public.
As part of the original Cabinet recommendation to award the Contract, an Impact Assessment was prepared and circulated and was still available on the Council’s website at: https://new.devon.gov.uk/impact/highways-maintenance-contract-2016
The matter having been debated and the options and/or alternatives and other relevant factors (e.g. financial, sustainability, carbon impact, risk management, equality and legal considerations and Public Health impact) set out in the Chief Officer’s Report and/or referred to above having been considered:
It was MOVED by Councillor Hughes, SECONDED by Councillor Hart, and
RESOLVED
(a) that the Devon Highways Maintenance Term Service Contract held with Milestone Infrastructure be extended by three years to 31 March 2027 (the maximum permitted extension under the contract); and
(b) that the negotiation of the extension and any changes to the contract be delegated to the Chief Officer for Highways, Infrastructure Development and Waste and the County Solicitor in consultation with the Leader of the Council and the Cabinet Member for Highway Management.
(NB: The Impact Assessment referred to above may be viewed alongside Minutes of this meeting and may also be available on the Impact Assessment Webpages)