Meeting documents
Tuesday 9 February 2016
A meeting of the Procedures Committee will be held on the above date at 2.15pm at County Hall, Exeter to consider the following matters.
P NORREY
Chief Executive
PART I OPEN COMMITTEE
1. Apologies for Absence
2. Minutes of the meeting held on 21 October 2015, previously circulated.
3. Items Requiring Urgent Attention
Items which in the opinion of the Chairman should be considered at the meeting as a matter of urgency.
MATTERS FOR DECISION
4. Members Allowances: Independent Members Allowances Remuneration Panel Report
Report of the Independent Members Allowances Remuneration Panel for 2016, attached separately (CS/16/11 - supplementary information 
CS/16/11).
Mr Brian Tanner, Chairman of the Independent Panel, will attend to present the Annual Report and respond to any questions.
5. Constitutional Matters
(a) Proposed Winding-up of DAWRRAC and establishment of successor Joint Committee
Report of the Head of Highways, Capital Development and Waste (HCW/16/9 - text only | pdf HCW/16/9), attached (Page 23).
(b) Public Speaking at Scrutiny Committees
Report of the County Solicitor (CS/16/7 - text only | pdf CS/16/7), attached (Page 30).
6. Operational Matters: Guidance to County Councillors and Use of Local Budgets/Invest in Devon Allocation during Elections
Recommendation that, in line with previous practice, Members be reminded of the need to exercise caution in the use of their locality budgets in the period leading up to the County Council elections on 4 May 2017 and be accordingly authorised only to initiate the allocation of any monies from 2016/17 locality budgets and/or IID allocations under the normal arrangements up to and including the 10th March 2017 (with any unspent allocations not being carried forward) and, thereafter, the use of any new funds that may be allocated for 2017/18 being estopped until after the elections: provided also that Members shall not give any undertaking of or commitment to the consideration or allocation of funds either in those periods.
MATTERS FOR INFORMATION
None
PART II ITEMS WHICH MAY BE TAKEN IN THE ABSENCE OF PRESS AND PUBLIC ON THE GROUNDS THAT EXEMPT INFORMATION MAY BE DISCLOSED
None
| Members are reminded that Part II Reports contain exempt information and should therefore be treated accordingly. They should not be disclosed or passed on to any other person(s). Members are also reminded of the need to dispose of such reports carefully and are therefore invited to return them to the Committee Secretary at the conclusion of the meeting for disposal |
Membership |
| Councillors Channon (Chairman), Biederman, Connett, Dempster, Hart, S Hughes, Julian, Owen, Vint, Way and Westlake |
| Declaration of Interests |
| Members are reminded that they must declare any interest they may have in any item to be considered at this meeting, prior to any discussion taking place on that item. |
| Access to Information |
| Any person wishing to inspect any minutes, reports or lists of background papers relating to any item on this agenda should contact Mr Hooper on the telephone number shown at the top of this agenda. |
| Internet |
| Agenda and minutes of this Committee together with any officers reports considered at the meeting are published online on the Council s Website at |
| Webcasting, Recording or Reporting of Meetings and Proceedings |
| The proceedings of this meeting may be recorded for broadcasting live on the internet via the Democracy Centre on the County Council s website. The whole of the meeting may be broadcast apart from any confidential items which may need to be considered in the absence of the press and public. For more information go to:http://www.devoncc.public-i.tv/core/ In addition, anyone wishing to film part or all of the proceedings may do so unless the press and public are excluded for that part of the meeting or there is good reason not to do so, as directed by the Chairman. Any filming must be done as unobtrusively as possible from a single fixed position without the use of any additional lighting; focusing only on those actively participating in the meeting and having regard also to the wishes of any member of the public present who may not wish to be filmed. As a matter of courtesy, anyone wishing to film proceedings is asked to advise the Chairman or the Democratic Services Officer in attendance so that all those present may be made aware that is happening. Members of the public may also use Facebook and Twitter or other forms of social media to report on proceedings at this meeting. An open, publicly available Wi-Fi network (i.e. DCC) is normally available for meetings held in the Committee Suite at County Hall. For information on Wi-Fi availability at other locations, please contact the Officer identified above. |
| Access to County Hall |
| Access to County Hall is restricted and all visitors are requested to report to the Main Reception. Car parking facilities on site are limited. Provision for disabled parking is available. It is advisable to contact County Hall Main Reception in advance on 01392 382504. |
| Emergencies |
| In the event of the fire alarm sounding leave the building immediately by the nearest available exit, following the fire exit signs. If doors fail to unlock press the Green breakglass next to the door. Do not stop to collect personal belongings, do not use the lifts, do not re-enter the building until told to do so. |
| Mobile Phones |
| Please switch off all mobile phones before entering the Committee Room or Council Chamber |
| If you need a copy of this Agenda and/or a Report in another format (e.g. large print, audio tape, Braille or other languages), please contact the Information Centre on 01392 380101 or email to: centre@devon.gov.uk or write to the Democratic and Scrutiny Secretariat at County Hall, Exeter, EX2 4QD. |
| Induction loop system available |