{meta} Agenda for Devon Audit Partnership Committee on Wednesday, 7th March, 2018, 10.30 am

Agenda and minutes

Venue: Committee Suite - County Hall

Contact: Dan Looker, 01392 382232  Email: dan.looker@devon.gov.uk

Items
Note No. Item

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17.

Minutes pdf icon PDF 73 KB

Minutes of the meeting held on 15 November 2017, attached

 

Minutes:

RESOLVED that the Minutes of the meeting held on 15 November 2017 be signed as a correct record.

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18.

Items Requiring Urgent Attention

Items which in the opinion of the Chairman should be considered at the meeting as matters of urgency.

Minutes:

There was no item raised as a matter of urgency.

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19.

Devon Audit Partnership Update pdf icon PDF 50 KB

Report of the Head of Partnership (CT/18/15), attached.

Additional documents:

Minutes:

The Committee considered the report of the Head of the Devon Audit Partnership (CT/18/15) on the status of the Partnership, current issues and performance of Devon Audit Partnership during the period November 2017 to February 2018 and some of the key achievements during this period.

 

Members noted:

 

·         While due consideration had been given to a proposed change in the name of the Partnership from April 2018 to reflect the wider role of the function, the Head of the Devon Audit Partnership advised maintaining the established DAP name and working to develop further the brand.

 

·         The additional expertise and capacity that the Counter Fraud Team from Plymouth would bring to the Partnership.

 

·         The work undertaken with Audit Together which has been recognised nationally, where the Partnership are finalists in the Public Finance innovation awards in the sector of Internal Audit. The Committee thanked and congratulated staff for this accolade.

 

It was MOVED by Councillor Mathews, SECONDED by Councillor Hackett and

 

RESOLVED

 

(a)   that the Committee notes the current status of the Partnership and current issues.

 

(b)   that the Committee note the transfer of the Counter Fraud Team from Plymouth to the Partnership.

 

(c)   that members note the continued high level of customer satisfaction achieved by the Partnership. 

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20.

Budget Monitoring 2017/18 - Month 9 pdf icon PDF 63 KB

Report of the Head of Partnership (CT/18/16), attached.

Minutes:

The Committee received the Report of the County Treasurer (CT/18/16) monitoring the Budget of the Partnership at month 9, indicating a potential for a slight underspend at the year end.

 

It was MOVED by Councillor Hackett, SECONDED by Councillor Slade and

 

RESOLVED

 

that the Committee note the projected outturn, variances and reason.

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21.

Devon Audit Partnership Budget 2018 /19 pdf icon PDF 104 KB

Report of the Head of Partnership (CT/18/17), attached.

Minutes:

The Committee considered the Report of the Head of Partnership (CT/18/17) on setting the budget for 2018/19. The Head of the Partnership advised that Torbay Council had further reduced their contribution by £20k over 2017/18 contributions, which would result in a subsequent reduction in internal audit days that the Partnership will be able to provide to Torbay and a potential risk to that authority.

 

Members noted:

 

·         The County Council’s purchase of a risk management service from the Partnership.

 

·         Expected higher levels of work to the Partnership through EU grant audit work.

 

It was MOVED by Councillor Hackett, SECONDED by Councillor Slade and

 

RESOLVED

 

that the Committee agrees the proposed budget for 2018/19 and the areas of uncertainty within the budgeted income figure.

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22.

Quality Assurance & Improvement Programme pdf icon PDF 52 KB

Report of the County Treasuer (CT/18/18), attached.

Additional documents:

Minutes:

The Committee considered the Report of the Head of Partnership (CT/18/18) on the Quality Improvement Action Plan for Devon Audit Partnership which sets out the areas for advancement in the next 12 months.

 

It was MOVED by Councillor Hackett, SECONDED by Councillor O’Dwyer and

 

RESOLVED

 

That the Committee notes the current Quality Improvement Action Plan, the challenges for the future and the action being taken by management to react to these challenges.