584 Integrated Children’s and Adult Social Care System Replacement
(An item to be considered by the Cabinet in accordance with the Cabinet ProcedureRules and Regulation 5 of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, no representations having been received to such consideration taking place under Regulation 5(5) thereof)
Joint Report of the Director of Children and Young People’s Futures and Director of Integrated Adult Social Care (CS/24/16), attached.
Additional documents:
Decision:
RESOLVED
(a) that the proposed addition to the Capital programme, as outlined in the Report, for implementation costs for replacement case management systems for Adults and Children’s services, be approved, including the flexible use of capital receipts, subject to financial dependencies (section 7) and risk management considerations (section 11);
(b) that delegated authority be given to the Director of Finance and Public Value to reallocate costs as appropriate, as outlined in full in recommendation (b) of the Report.
(c) that following the procurement process, delegated authority be given to the Director of Children and Young People’s Futures, the Director of Integrated Adult Social Care, and the Director of Finance and Public Value to sign off the contract, in consultation with the Lead Cabinet Members.
Minutes:
(An item taken under Section 100A(4) of the Local Government Act 1972 during which the press and public were excluded, no representations having been received to such consideration under Regulation 5(5) of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012).
(Councillors Leaver and Whitton attended in accordance with Standing Order 25(2) and spoke to this item).
The Cabinet considered the Joint Report of the Director of Children and Young People’s Futures and Director of Integrated Adult Social Care (CS/24/16), circulated prior to the meeting in accordance with regulation 7(4) of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012.
The recommendations of the Report aimed to improve the access, outcome, and experience of those receiving adult and children’s social care, including those transitioning between the two services. As part of this a single care management system across Adults and Children’s Services was proposed for improved data management, transitions and enhanced service delivery.
Whilst no formal consultation was required, the programme had engaged with groups of users from across the Councils relevant services and approximately 39 engagement sessions had been held as part of the requirements gathering phase. Further engagement was planned as part of the evaluation and implementation phases of the programme.
The projected costs were highlighted in the table at paragraph 7.3 of the Report and the funding model at paragraph 7.7.
The proposal had been assessed and all necessary safeguards taken to safeguard the Council's position. The programme was managing several key risks and the mitigations were outlined in full.
The Cabinet noted that a full impact assessment would be provided at the point of contract award prior to implementation.
The matter having been debated and the options and alternatives and other relevant factors (e.g. financial, sustainability and carbon impact), risk management, equality and legal considerations and alignment with the Council’s Strategic Plan) set out in the Director’s Report having been considered:
it was MOVED by Councillor McInnes, SECONDED by Councillor Leadbetter, and
RESOLVED
(a) that the proposed addition to the Capital programme, as outlined in the Report, for implementation costs for replacement case management systems for Adults and Children’s services, be approved, including the flexible use of capital receipts, subject to financial dependencies (section 7) and risk management considerations (section 11);
(b) that delegated authority be given to the Director of Finance and Public Value to reallocate costs as appropriate, as outlined in full in recommendation (b) of the Report.
(c) that following the procurement process, delegated authority be given to the Director of Children and Young People’s Futures, the Director of Integrated Adult Social Care, and the Director of Finance and Public Value to sign off the contract, in consultation with the Lead Cabinet Members.